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Terms of Service

Please read these terms carefully before using HealixAI. This document governs your access to our AI health dashboard and SMART on FHIR integrations.

Effective Date: April 1, 2026  |  Last Updated: October 2026 (VA Lighthouse Production Certified)

1. NOT A MEDICAL PROVIDER (Critical Disclaimer)

HEALIXAI IS NOT A MEDICAL PROVIDER, HOSPITAL, CLINIC, OR LICENSED HEALTHCARE ENTITY. The HealixAI application, including its AI chat agents, predictive algorithms, and dashboard interfaces, are designed strictly for educational and informational purposes only. Our software summarizes and visualizes your Electronic Health Records (EHR) but does not substitute professional medical diagnosis, treatment, or advice. Always consult your physician before making decisions regarding your medications, surgeries, or health conditions. IN A MEDICAL EMERGENCY, CALL 911 OR YOUR LOCAL EMERGENCY NUMBER IMMEDIATELY.

2. Acceptance & Notice of Modifications

By accessing or using HealixAI ("the Service"), operated by Healix AI, Inc. (and affiliated entities including HealixAI, LLC), you agree to be bound by these Terms of Service. If you do not agree to all of these terms, you must not access or use the Service. We reserve the right to modify these terms and our Privacy Policy. HealixAI will notify users, including Veterans, of any material changes made to these Terms of Service or Privacy Policy at least thirty (30) calendar days in advance of the effective date via direct email to your registered email address and a prominent notification banner displayed inside the application upon login. Your continued use of the Service following the effective date of the modified terms constitutes acceptance.

3. Eligibility & Age Requirements

You must be at least 18 years of age to use HealixAI. The Service is not intended for children under 18. If you are a parent or legal guardian and wish to manage health data for a minor dependent, you must use the Service on their behalf using your own authenticated account. We do not knowingly collect personal information from children under 13 in compliance with the Children's Online Privacy Protection Act (COPPA).

4. Health API Connectivity & Federal Portals

HealixAI connects to third-party health systems and federal API channels (including Epic Systems, Oracle Health/Cerner, Kaiser Permanente, CMS Medicare Blue Button, and the Department of Veterans Affairs (VA) Lighthouse Developer Platform at developer.va.gov) via the SMART on FHIR protocol. By connecting your patient portal or Veteran account, you authorize HealixAI to request read-only access to your medical profile. HealixAI is not responsible for the accuracy, completeness, or timeliness of data provided by your healthcare network or federal agency. We do not modify, create, or delete data in your hospital's electronic health record systems or VA master records.

5. User Responsibilities

By utilizing HealixAI, you agree that:

  • You are connecting EHR accounts that legally belong to you or a dependent under your legal guardianship.
  • You will secure your account credentials to prevent unauthorized access to your synchronized medical profile.
  • You will immediately disconnect your provider systems and notify us at support@healixai.com if you suspect your account has been compromised.
  • You will not use the Service for any unlawful purpose or to violate any applicable laws or regulations.
  • You will not attempt to reverse-engineer, decompile, or extract source code from the Service.

6. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, HEALIX AI, INC., HEALIXAI, LLC, AND THEIR OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, USE, OR GOODWILL, ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF THE SERVICE.

IN NO EVENT SHALL OUR TOTAL LIABILITY TO YOU FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THE SERVICE EXCEED THE AMOUNT YOU HAVE PAID US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR ONE HUNDRED DOLLARS ($100), WHICHEVER IS GREATER.

7. Intellectual Property

All content, features, and functionality of HealixAI — including but not limited to the AI engine, user interface designs, clinical intelligence algorithms, software code, trademarks, and branding — are the exclusive property of Healix AI, Inc. and are protected by United States and international copyright, trademark, and intellectual property laws.

8. Termination of Services & Account Dormancy

We reserve the right to suspend or terminate your access to the Service at any time, with or without cause, including if we reasonably believe you have violated these terms or represent a security risk to the platform infrastructure. Upon termination, your right to use the Service ceases immediately. Furthermore, if an account remains dormant (defined as no user login, voice session, or authenticated FHIR sync) for a consecutive period of twelve (12) months (365 calendar days), HealixAI will automatically, permanently, and cryptographically purge all Veteran health records and all non-VA shared health data, preceded by a 30-day notice dispatched to your registered email at eleven (11) months. All data purging is conducted in accordance with our Privacy Policy.

9. Governing Law & Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of the State of Delaware (and State of California for operations), without regard to its conflict of law provisions.

Any dispute arising out of or relating to these Terms or the Service shall first be resolved through good-faith negotiation. If the dispute cannot be resolved within 30 days, it shall be submitted to binding arbitration administered by the American Arbitration Association (AAA).

10. Department of Veterans Affairs (VA) Lighthouse API & Veteran Data Covenant

For all users accessing the Service via the Department of Veterans Affairs (VA) Lighthouse API or synchronizing Veteran health records, the following statutory terms strictly apply:

10.1 No Sale of Veteran Data

HealixAI explicitly covenants and warrants that no Veteran data is sold, rented, leased, licensed, or monetized for profit or any other monetary transaction or commercial consideration under any circumstances. Veteran data is utilized solely to provide direct personal health summaries, clinical voice assistance, and care coordination to the Veteran.

10.2 Security Breach Notification Protocol & Veteran Guidance

In the event of a confirmed or suspected data breach involving a Veteran's data, HealixAI will notify the affected Veteran without unreasonable delay and in no case later than forty-eight (48) hours via their registered email address and an in-app security alert. The notice will provide comprehensive instructions regarding further protective actions the Veteran may take, including: (1) immediate steps to revoke HealixAI's data access permissions through official VA.gov profile settings; (2) instructions for resetting account passwords; (3) complimentary identity theft and credit monitoring enrollment information; and (4) direct contact details for our Data Protection Officer at privacy@healixai.com and the VA Information Security Officer.

10.3 Transfer of Ownership, Sale of Business, or Dissolution

If HealixAI undergoes a change of ownership, corporate merger, acquisition, sale of assets, or ends/sells its business: (1) Veterans will receive at least thirty (30) calendar days advance written notice; (2) Veterans retain the absolute right to opt out and request the immediate cryptographic deletion of all their records prior to transfer; (3) no Veteran data will be transferred unless the successor agrees to be bound by the exact same (or more stringent) non-sale, privacy, and security terms; and (4) if the business terminates without a qualifying successor, all Veteran data and tokens will be permanently destroyed in accordance with NIST SP 800-88 guidelines and will never be sold, auctioned, or liquidated as commercial assets.

10.4 Advance Notice of Terms & Policy Updates

HealixAI will notify users, including Veterans, of any material modifications made to these Terms of Service or our Privacy Policy at least thirty (30) calendar days in advance of the effective date via direct email to your registered email address and a prominent login alert banner.

10.5 Data Retention & Dormancy Policy (VA and Non-VA Data)

HealixAI retains health data (including Veteran health records and any non-VA health data shared by the user) only so long as the account remains active. If an account remains dormant (no user login, voice session, or data synchronization) for twelve (12) consecutive months (365 calendar days), HealixAI automatically, permanently, and cryptographically purges all Veteran records and non-VA shared data from all production databases and caches, preceded by an advance warning email sent at eleven (11) months. Users may also request immediate on-demand deletion at any time by emailing privacy@healixai.com, executed within 5 business days.

10.6 Prohibition on Third-Party Use/Disclosure & Mandatory Vendor Binding

HealixAI clearly states and explicitly covenants that third-party use or disclosure of user information (including de-identified, anonymized, or pseudonymized data) is strictly prohibited for any reason without prior affirmative consent from the user. Furthermore, HealixAI contractually and legally requires that all third-party vendors, cloud infrastructure providers, business associates, and contractors are bound to the exact same commitments to users regarding the use, disclosure, and protection of user data.

11. Contact Information

Healix AI, Inc. (and HealixAI, LLC)

Email: legal@healixai.com

Website: app.healixai.com

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